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Wedding shuttle: plan the loops for one bus

See an estimate for one vehicle and driver. Provider availability and the written quote are confirmed after you send a request.

Price shown before you commit, confirmed before you pay.

Trip type

Estimate only. No provider or vehicle is assigned yet. We check availability and send a written quote before you pay.

One bus or minibus with a driver can move a whole wedding if two things are true: the largest group that needs to ride at the same moment fits in it, and each loop is back before the next group has to leave. Size the vehicle to that largest wave, not to the guest list, and build the timetable backward from the ceremony seating time.

How does a wedding shuttle work with us?

You can request one vehicle and driver for the day: hotel to ceremony, ceremony to reception, and a return run at the end of the night if you need one. It is one itinerary with the waiting time built in, not separate one-way trips. For 15 or more passengers, the site shows an estimate range. A person then checks provider availability and sends a written quote if the trip can be arranged.

What size vehicle do I need?

Count the largest number of guests who ride at once. If 80 guests arrive for the ceremony in three waves of about 27, a vehicle for 30 riders run three times does the job, where a single 80-seat trip would need two buses. Use the bus sizes guide with that largest-wave count, and add the luggage or mobility aids that ride with it.

Plan the loops

Loop time = boarding + drive to the venue + unloading + the empty drive back + a staging buffer.

A worked example (hypothetical): boarding takes 15 minutes at the hotel, the drive is 25 minutes, unloading takes 10, and the empty return takes 25. One loop uses at least 75 minutes before any traffic buffer. A second wave that must leave the hotel 45 minutes after the first does not fit one vehicle: either start the first wave at least 30 minutes earlier plus a traffic buffer, or move part of the second wave onto the first run.

Check the plan against five questions before you book:

Question If the answer is no
Does the largest wave fit the confirmed vehicle? The day needs a second vehicle, which we do not arrange.
Does each loop return before the next departure? Move the departure times or cut a run.
Has the venue confirmed where a bus may drop off and wait? Hold the plan until it has.
Does the operator accept the driver's full day? Shorten the day or split it. A passenger-carrying driver may not drive more than 10 hours, or after 15 hours on duty, following 8 hours off (49 CFR 395.5).
Is one person named as the day-of contact? Name one before booking.

Venue examples: what to confirm

Venues set their own bus rules, and the answer is often "as space allows." Two published examples show what to ask:

  • Dallas Arboretum. Its group page says "For groups arriving by bus, drop-off is at Entry 1 (main entrance)," and "Bus parking is also available for $15 per space, as space allows" (read 2026-09-26). "As space allows" is not a reservation: for an evening reception, ask whether the private-event entrance, rather than the daytime group entrance, applies, and where the bus waits if the lot is full.
  • Piedmont Park, Atlanta. The park gives "1322 Monroe Drive, Atlanta, GA 30306" as its address, and its parking garage is reached "just beyond the intersection of Monroe Drive & Worchester Dr. NE," with several pedestrian gates off Piedmont Avenue and 10th Street (read 2026-09-26). A public garage entrance is not a bus loading point. Ask the venue which gate your guests use and where a bus of your size may load and stage.

For any venue, ask: which entrance guests use; whether the bus can enter, turn and load there; whether it may stay after unloading; whether a permit, pass or guest list is needed; where the final pickup happens; and what changes if another event or a road closure is on the same night.

What we do not do

The request form supports one vehicle. It does not support two vehicles running at the same time; the comparison page names companies that offer larger fleets. We do not decorate vehicles, and vehicle pictures on this site show a class, not the bus you will get. A party bus for the wedding party uses a separate adult-only hourly request: see party bus rental.

Questions people ask about wedding shuttles

  • Can the same vehicle do the first run and the late-night return? Yes, if the driver's hours for the day allow it. Give us both runs when you request, so the price covers the full day.
  • What if the reception runs long? Waiting time is part of the priced hours. If the day will run longer, tell us as soon as you know so the change and its price are agreed before anything is added.
  • How far ahead should we book? Wedding dates are peak dates. See the booking timeline guide.
  • How is the estimate built? It models the vehicle class and every hour the bus and driver are committed, including empty legs and waiting. Tolls, parking, venue fees and required gratuity can remain open until provider availability is checked. The cost page shows how to check a full written total.

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